Who we are
Our website address is: https://www.chippenhamwheelers.org
Our membership is managed by: https://www.riderhq.com
Our club is associated with Chippenham Sports and Social Club as a ‘section’: http://www.chippenhamsportsclub.co.uk
What personal data we collect and why we collect it
What member data we capture
Personal details captured for membership include: member name, address, telephone number, email address, date of birth, gender, any medical conditions we should be aware of, rules and privacy policy acceptance, 1st claim club for 2nd claim members. These details are all captured by RiderHQ and managed outside of this web site.
Who we share your data with
No personal member details are captured on this site. All membership management is undertaken using RiderHQ.
A subset of membership details, name, postcode, membership type, telephone number, year of birth, club membership number, email address are shared with Chippenham Sports and Social Club for making use of their facilities.
Where we send your data
We use Google Analytics to monitor the usage of this web site.
We use RiderHQ to manage memberships and distribute member emails.
We use MailChimp to distribute member emails from time to time.
A subset of membership details, name, postcode, membership type, telephone number, year of birth, club membership number, email address are shared with Chippenham Sports and Social Club for making use of their facilities.
Aggregated total data is provided to British Cycling annually for statistics gathering. This will be in the form of the number of members in gender and age bands. No personal identifying information is contained in this data set.
Web site comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Pages on this site include embedded content (e.g. Strava data widgets). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
What rights you have over your data
There is no personal data retained on the Chippenham Wheelers web site relating to members.
Membership details can be removed by request to the club secretary.
Our contact details
Any questions over our use of data can be addressed to secretary@chippenhamwheelers.org.
Additional information
How we protect your data
All browsing of this site is over a encrypted data (https) as can be validated by the padlock or security indicator in your web browser. This protects data in transit such that it cannot seen by intermediate parties.
What data breach procedures we have in place
Chippenham Wheelers web site does not contain any member personal data. This is all managed by RiderHQ.
Document control
19/12/2018 policy updated with information relating to Chippenham Sports and Social club.
22/12/2018 reformatting to improve presentation.